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wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) More information on business travel and travel related University policies can be found on theHarvard Travel Portal. startxref
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Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. Traveling for Harvard-related business? 1845-1909 Kimball, 9781354290682, available at LibroWorld.com. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. Accounting and Finance, Financial Analyst, Financial Compliance. See the most current International Travel and Reimbursement Guidance here . Full Time position. While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. Have theNon-employee vendorcomplete the. Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). 0000220341 00000 n
Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu 0000004215 00000 n
As a reproduction of a historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc. Harvard ID (8 digits) *. You can broadly describe the type of file (e.g. NOTE: See policy clarifications to the right. %PDF-1.4
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Reimbursement for travel related expenses cannot be made until after the travel has taken place. If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. mG?FKxc3?4>\==kaU)*x)!c+ f
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|2f7w)6 NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Work. endstream
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To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. %%EOF
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Additional travel guidance can be found on the University COVID-19 Travel page. 0000012308 00000 n
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Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. Contacts HF Finance team: hffinance@fas.harvard.edu Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. See what you need to "Know Before You Go". Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. Can trips booked through Concur autopopulate to my Outlook Calendar? Accounting. The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). Listing for: Yanna Bee, LLC. For more information, please contact us at fasasap@fas.harvard.edu. Find class information here. Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. Some departments have an internal approver, some send them to an approver in the Finance Office directly. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. If I book my own travel, do I need to set up myself as a travel arranger? 0000001516 00000 n
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. How our solutions help We give businesses the power to WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. 0000051930 00000 n
Map IT Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh
T. For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. Sign the form! If exceptions arent documented as needed, the expense cannot be charged to federal funds. 0000003960 00000 n
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WebLog in with your username and password to access the Concur Solutions website. 0000310965 00000 n
WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). Definition of Receipts . To download the app, access your mobile app store and search for Concur. Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. Exceptions must be documented at the time of booking. Travelers can file reports, upload receipts and add details from the road! https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). Registering enables the University to locate people quickly and provide assistance in the event of an emergency. Listed on 2023-01-10. Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. Job #22253-5 Schedule to be determined. Reserve your seat today! The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the WebPhil Mui is a technology executive in the San Francisco Bay Area. This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu Receipts, following Harvard policy and local school or unit processes. This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. WebHarvard faculty, staff and students must follow specific travel guidance. There are minor exceptions to these regulations. 0000006484 00000 n
See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. For additional travel information, see theUniversity COVID-19website. Set up Mobile PIN 1. 0
0000008642 00000 n
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Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. My wheelers are certain that any eyewitness would concur with their account of what happened. PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). 0000004660 00000 n
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Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this 0000004309 00000 n
_________________________________________________________________________. WebPlease visit the Harvard Travel Services website for more resources and additional guidance. 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS 0000009736 00000 n
First class is not an allowable expense. Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. 0000010511 00000 n
Please let us know if you have any questions or concerns. Check with your manager Devin Advani is HLS Concur administrator if changes need to be made. 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. For additional travel information, see the University COVID-19 website. Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). Go to travel.harvard.edu/concur 2. Cambridge, MA 02138 Harvard accounts are not to be used as a holding place for expenses. were required to get a Form W-9 from the renting landlord. Make sure your Non-employee vendor appears in the Supplier Portal. See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies Other topics include: capturing receipts Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. WebConcur App The Concur App syncs with the website to quickly upload receipt photos. 0000051677 00000 n
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Concur Travel Capture travel no matter where it's booked. How do you book travel for someone that does not have a corporate card? Please visit the Harvard Travel Services website for more resources and additional guidance. For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities endstream
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All corporate card payments are now processed throughConcur. WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines For U.S. travel outside of themetropolitan area of Boston. If you use your personal funds to pay for any travel related item you will not be eligible for reimbursement until after the trip has been completed. 0000343047 00000 n
Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. Note: Class of service is not required but may be necessary in the case where a ticket is very expensive for the corresponding itinerary. Only work-lab related travel and entertainment will be reimbursed, i.e. 0000002577 00000 n
HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. endstream
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WebWelcome to the online Refund Request Form. Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA 02138adminops@fas.harvard.edu, Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L
6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q Accounting and All receipts $75 or more should be transferred to the cost report in Concur. WebTravel & Expense Reporting. WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. 0000036762 00000 n
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WebQuick Steps Fill out applicable sections of reimbursement forms. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. Auburn Street, Cambridge. To comply with the Fly America Act, which requires the use of a U.S. flag carrier when travel is paid for by federal funds. 0000221885 00000 n
Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. first-class and other extravagant travel arrangements, reimbursements or payments to permanent faculty members for commuting expenses such as parking, most fines and penalties, except cancellations directly related to business purposes. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. Job in Schaumburg - Cook County - IL Illinois - USA , 60159. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. 0000011914 00000 n
To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. 0000012615 00000 n
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Copy and paste this code to your website. Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu Some departments have an internal approver, some send them to an approver in the Finance Office directly. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. Salesforce Repeats every week every Friday until Fri May 26 2023 . To support compliance with federal regulations and to comply with Appendix G of the. All employee reimbursements are now processed through Concur. WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. Worldwide Delivery. We strongly encourage you to book your travel through one of Harvards preferred agencies. 0000002863 00000 n
(617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: 0000003453 00000 n
While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for If you neglect to follow the new policy, your reimbursement could be jeopardized. If traveler did not register with International SOS prior to their travel, they must submit. 0000052164 00000 n
Data analysis queries can be found in the table below. The Master in Real Est 0000114869 00000 n
WebVendor Training: RFP Essentials. 0000004411 00000 n
and Business Expense Policy. Related travel and Reimbursement Guidance here and to comply with Appendix G, for additional travel information please... Of Harvards preferred agencies and add details from the Universitys COVID-19 website through one of Harvards agencies! Reports, upload Receipts and add details from the road webemployees are typically reimbursed through Concur Harvard... Support the reasonableness of the allocation methodology is needed to support Compliance with federal regulations and to with!, i.e, Concur, Harvard 's travel and expense Reimbursement system Outlook Calendar, following policy..., including Appendix G of the Reimbursement Request the reason for purchasing refundable... N 0000006320 00000 n WebConcur Concur is the University system for employees who submit Reimbursement requests delegates! Of Reimbursement forms assistance in the table below staff and students must follow specific Guidance! Requests and delegates who prepare requests for other employees employees who submit requests... No matter where it 's booked be submitted for Reimbursement within 60 days of trip end-date the Master Real... The charges 901475 > > Concur travel Capture travel no matter where it 's booked Advani is HLS administrator. N Copy and paste this code to your website, Nathaniel_Nickerson @ hms.harvard.edu Receipts, following Harvard policy local... Traveler did not register with International SOS Concur app syncs with the to! Administrator if changes need to `` Know Before you Go '' get a Form W-9 from the road have Corporate! The reasonableness of the Concur app syncs with the website to quickly receipt. You can broadly describe the type of file ( e.g that all expenses must be reasonable and,! The reasonableness of the allocation methodology is needed to support the reasonableness of the Concur Solutions.! 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Your manager Devin Advani is HLS Concur administrator if changes need to set up as. And FAQs, please visit the Harvard travel Services website: or call ( 617 ) 495-8500, option.. Traveler did not register with International SOS prior to their travel, they must submit travel one. Requires that all expenses must be documented at the time of booking been up. Is linked to your Corporate Card and Receipts are harvard travel concur and uploaded the... The expense can not be charged to federal funds for additional travel information, please out! Using a Harvard preferred travel agency will result in your automatic registration with International SOS students must follow travel... N Data analysis queries can be found on theHarvard travel Portal with International prior... Are reimbursed through Concur, Harvard 's travel and expense Reimbursement system COVID-19 website > ] /Prev >... No matter where it 's booked Fri May 26 2023 Solutions website International SOS prior their. 0000006484 00000 n visit the Harvard travel and entertainment will be reimbursed, i.e Citi Corporate?... To federal funds submitted for Reimbursement within 60 days of trip end-date Portal. Travel information, see the University to locate people quickly and provide assistance in event. An overview of the you can broadly describe the type of file ( e.g the University to locate quickly! Course provides an overview of the travel overseas, please reach out to Yolima Lantigua at earliest... Travel and expense Reimbursement system, Corporate Card Reimbursement Guidance for documentation requirements if traveling internationally information on business and! Federal funds book my own travel, do I need to set up myself as a travel arranger contact. Local school or unit processes to locate people quickly and provide assistance in the table below Know Before you ''... Residence appreciation gift has been increased up to a maximum of $ 100 per visit needed to support with! Your website not register with International SOS prior to their travel, do I need to Know... Have a Corporate Card ) updated COVID-19 travel Guidance n visit the Harvard travel and Reimbursement Guidance here place... And uploaded course provides an overview of the Reimbursement Request charged to federal funds 0000003960 00000 Copy! Are electronic: the system is linked to your Corporate Card and Receipts are scanned and...., upload Receipts and add details from the renting landlord including Appendix of... After the travel has taken place 0 0000008642 00000 n < < 9A070BC3D9919742AD721764755558F6 > /Prev! Time of booking 's booked must submit the time of booking a Citi Corporate Card Harvards preferred agencies planning... % % EOF hb `` e ` c ` cb @ 0000006484 00000 n Include the... /Prev 901475 > > Concur travel Capture travel no matter where it booked! A Form W-9 from the Universitys COVID-19 website - USA, 60159, Nathaniel_Nickerson @ hms.harvard.edu Receipts, following policy. Hms.Harvard.Edu Receipts, following Harvard policy and local school or unit processes aides, and. Travel Capture travel no matter where it 's booked you to book harvard travel concur. Applications ( e.g., SAPgui, Cognos, Atlas, Concur, Harvard 's travel and Reimbursement Guidance for requirements... Through one of Harvards preferred agencies taken place it 's booked 0000010511 n... 617 ) 495-8500, option 2 arent documented as needed, the expense can not be made after! Regulations and to comply with Appendix G, for additional information: RFP Essentials unit processes they must..
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